Policies & expectations

• All payments are final. Absolutely no refunds or account credits.
• Account Credits may be given with doctor’s note only, and must be approved by the Director. Credits for services are non-transferable and cannot be applied to goods or merchandise.
• All registered students must have valid credit/debit card on file.
• Unpaid accounts and declined credit/debit cards will incur a 15% late fee if not resolved by the 10th of the month.
• If the credit/debit card on file is declined for 2 tuition payments in a row, dancer(s) will be excused from class, effective immediately, until the account is brought up to date.
• Only initial payments and one-time drop-in or workshop/masterclass payments may be made by check. All subsequent payments must be made by debit/charge.
• Notice of class changes received after first of the month tuition charges will not be refunded.
• 10% discount for families with two or more enrolled students in the immediate family (siblings/parents)
• There is a $50 service fee for all returned checks

Class Schedule

• The published class schedule can change at any time based on student registration and withdrawal status. Every effort will be made to provide adequate notice and recommendation to affected students for comparable classes remaining on the schedule.
• Each class requires a minimum of 6 student enrollment to remain on the schedule.

Class Cancellations

• Project C typically follows Carroll County Public School Closures.
• In case of inclement weather or a state of emergency, up-to-date class cancellations will be sent via email to all current students and will also be posted on the school’s website.
• In case of teacher illness, every effort will be made to find a substitute teacher and/or call every affected student to notify them of a cancellation.
• If a class is canceled every effort will be made to schedule a make up class.
• If a make up class cannot be scheduled, students will have the option of attending a comparable class to the one canceled at another time during the week.
• Refunds cannot/will not be given for missed classes or complications in make up class scheduling/attendance.

Change/Termination of Registration

• All payments are final. Absolutely no refunds- account credits only. Credits for services are non-transferable and cannot be applied to goods or merchandise.
• Students may choose to add or change classes during the course of the regular dance season until February 1st.
• Students may choose to withdrawal from classes at any point in time.
• Notice of any class changes must be made by submission of Class Change/Withdrawal Form and prior to the first of the month which the changes in registration will take place. Notice received after first of the month tuition charges will not be refunded.

• Dancers must report all absences prior to class and as soon as reasonably possible to studio administration via phone or email (email preferred).
• If a student is unable to participate in a registered weekly class due to illness, injury, or any other reason, he/she is expected to attend and observe class (please use discretion as to degree of illness).
• Absences can be made up by taking another class of comparable level in any style during the week. Make up classes should be taken as soon as reasonably possible.
• Dance students ages 11 and older who are absent four or more times from a particular class during a semester forfeit half the NHSDA credits awarded for that class.
• Dance students ages 11 and older who are absent six or more times from a particular class during a semester forfeit all of the NHSDA credits awarded for that class.
• All stage and dress rehearsals for any performances/ productions must be attended unless the absences are approved by the Director in advance or an emergency situation occurs.
• Students enrolled in a performance-based class must attend all in-studio, stage, and dress rehearsals for performances. (Students will be excused for emergency situations only.)
• Two late arrivals for class or rehearsals counts as one absence. “Late Arrival” is qualified as after the teacher has commenced instruction; not to begin before scheduled start time of the class.
• Dance Classes that meet Once per Week: Two consecutive or four random absences from a registered class during a performance semester will result in dancer’s revocation of ability to perform in the Annual Concert. In order to be considered for reinstatement for performance in the Annual Concert, dancers will be required to demonstrate knowledge and class-level performance proficiency of class work/choreography upon return from absences. Dancers are highly encouraged to meet with fellow dancers after an absence to review all missed material.
• Dance Classes that meet Twice per Week: Three consecutive or five random absences from a registered class during a performance semester will result in dancer’s revocation of ability to perform in the Annual Concert. In this instance, in order to be considered for reinstatement for performance in the Annual Concert, dancers will be required to demonstrate knowledge and class-level performance proficiency of class work/choreography upon return from absences. Dancers are highly encouraged to meet with fellow dancers after an absence to review all missed material.
• Student Dance Company Rehearsals: Two consecutive absences from rehearsal will result in dancer’s revocation of ability to perform in the next scheduled performance or participate in the next scheduled company event. Three random absences will result in a reconsideration of the dancer’s participation in the Student Company. Any dancers who are absent during any portion of choreography for a piece will not be choreographed into that piece. Places absolutely cannot be held for missing dancers. Additionally, Student Company members who default under regular class attendance policy will also potentially lose the ability to perform in the next scheduled company performance.

*Please note, we do understand and will potentially work with individual extenuating circumstances. Though we are by no means saying that this policy is negotiable, because it will hold firm, but we do recognize that we may have to work through unique cases. Please keep open communication with teachers and the director should such a situation arise- It is imperative for the growth and happiness of each dancer.

To ensure the classroom environment remains productive, safe and fun, we ask that students and parents adhere to the following:

• Please arrive at least 5 minutes early for class.
• Students are expected to enter the classroom on time and to be dressed appropriately. The student dress code will be strictly enforced.
• Students arriving after the first 10 minutes of a dance class may be excused from class or asked to observe.
• Students are expected to be polite, courteous and positive toward his/her teacher, fellow students, and self.
• No food, chewing gum, or drink (except water) is allowed in the studios and arts center.
• No dirty street shoes are allowed on the studio floors.
• No cell phones in class.
• No violent or profane behavior and/or language anywhere on premises.
• No smoking allowed on the premises.
• Inform the teacher of any injury IMMEDIATELY.

Communication

• All students and families are encouraged to keep open and consistent communication with school Faculty, Staff, and Administration.
• Primary communication from the school will be via email.
• All messages will be returned as soon as possible.
• Questions, comments, concerns and suggestions are always appreciated and taken sincerely.

Visitor Policy

• Visitors (both observing and participating) are admitted on a first come, first serve basis.
• Any participating visitors must pay a drop-in class fee and sign a release waiver prior to entering class.

Studio Records

• The school must have on file the complete address, accurate phone number, emergency contact information, signed release waiver and active email address of every student. Any changes in such information must be reported to the school as soon as reasonably possible.

Privacy Policy

• All personal, financial, and progress related information pertaining to students and their families will be kept confidential and will not be discussed with or privy to anyone other than school Faculty and Staff.
• Any decisions made by school Faculty and Administration concerning the needs and best interests of a single student will not be shared, discussed or debated with any other student, parent or family.

• Members of Project C Studios’ Student Companies, and their parents/guardians, are seen as leaders in and representatives of Project C Studios. Their demeanor, behavior, attitudes, and actions in and out of the Studio and Company environment are seen not only as a reflection of themselves as individuals, but a reflection of the Company and the Studio as a whole.
• The dynamic created by the energy and attitude of each individual dancer, as well as their parents/guardians, not only governs the cohesion, development, and success of the Company itself, but also permeates the overall dynamic of the Studio environment. It is imperative that each dancer hold themselves to the highest level of expectations, and that each parent acts to foster and exemplify the awareness of and appropriate behavior given these circumstances.

Dancer & Parent Expectations

• to conduct themselves in a mature and professional manner when involved in any studio related engagement and/or when acting as a representative of Project C Studios.
• to encourage an environment of inclusion, support, maturity, and respect for all individuals.
• to address any feelings or situations of dissatisfaction, and any concerns or reports of troubling situations with Studio Administration immediately, without exception.
• Dancers are expected to be polite, courteous, and respectful toward their parents, other parents, teachers, and fellow students, both in their presence, as well as outside of their presence, in the Studio, as well as other dance environments.
• Parents are expected to be supportive of their dancers, as well as other dancers, and actively encourage and demonstrate maturity and rationality in all situations.
• Dancers and parents are expected to encourage each other to embrace appropriate conduct at all times.
• Dancers are expected to act as productive and contributing members of the dance community at large.

Student Company dancers are responsible for all regular tuition and associated fees incurred from class, intensive, and workshop/masterclass obligations required by Company participation.

• Choreography Intensive: Each company piece will have individual costs which will be determined based on the number of dancers in the piece and the cost to set the piece. Cost will be approximately $100-$200 per piece
• Company Fee: Company members are required to pay a separate monthly rehearsal fee payable up front or monthly along with tuition. This fee is $30 for the first company piece and an additional $15 per piece for each additional with a cap at $90 per month. This fee is to cover the cost of their weekly group dance rehearsals, as well as any extra rehearsals that are added to the schedule as preparation for performance. There will never be any additional rehearsal fees regardless of the amount of additional rehearsals. New this year, the fee will also include an individualized body care regimen to help keep our dancers healthy. More details on this program will be released in August. *Payment methods fall under regular tuition payment policy. **Weekly rehearsal hours do not factor into weekly class hour tuition.
• Costume Costs: Student Company members are responsible for all associated costume costs. All efforts will be made to keep costs at a minimum without sacrificing quality.
• Conventions/Festivals/Miscellaneous: Additionally, dancers are responsible for any costs associated with festivals, conventions, competitions, master classes, guest artists, performance tickets, travel, etc.

Student Company dancers are expected to set the example for work ethic, dedication, responsibility, and positive attitude. As such, our attendance and studio policies will be strictly enforced.

• Dancers must report all absences prior to class/rehearsal as soon as possible via phone or email (email preferred).
• If a dancer is unable to participate in class or rehearsal due to illness, injury or any other reason, he/she is expected to attend and observe class. (Please use discretion as to degree of illness.)
• Dancers must attend all in-studio, stage and dress rehearsals for performances. (Dancers will be excused for emergency situations only.)
• Two late arrivals for class or rehearsals counts as one absence. “Late Arrival” is qualified as after the teacher has commenced instruction; not to begin before scheduled start time of the class.
• Classes that meet Once per Week: Two consecutive or three random absences from a registered class per semester will result in dancer’s revocation of ability to perform in the next scheduled performance or participate in the next scheduled company event.
• Classes that meet Twice per Week: Three consecutive or four random absences from a registered class per semester will result in dancer’s revocation of ability to perform in the next scheduled performance or participate in the next scheduled company event.
• Student Company Rehearsals: Two consecutive absences from rehearsal will result in dancer’s revocation of ability to perform in the next scheduled performance or participate in the next scheduled company event. Three random absences will result in a reconsideration of the dancer’s participation in the Student Company. Dancers must attend the final rehearsal prior to a performance in order to perform. Any dancers who are absent during any portion of choreography for a piece will not be choreographed into that piece. Places absolutely cannot be held for missing dancers.